Mileage reimbursement
Mileage reimbursement log
Build a printable mileage reimbursement worksheet with trip totals, approval checks, odometer validation, and reimbursement due.
PreviewPrintable mileage reimbursement log
Mileage reimbursement
May mileage reimbursement log
Maya Chen · Northwind Studio · 2026-05-01 to 2026-05-31
Mileage summary
| Rate | $0.67 | Total miles | 92.5 | Total reimbursement | $61.98 |
|---|---|---|---|---|---|
| Prepared by | Jordan Lee | Approval needed | 2 | Invalid odometer | 0 |
Purpose totals
| Client visit | 40 mi | $26.80 |
|---|---|---|
| Mailing deposit | 12.5 mi | $8.38 |
| Conference travel | 40 mi | $26.80 |
Client / project totals
| Acme | 80 mi | $53.60 |
|---|---|---|
| Operations | 12.5 mi | $8.38 |
Trip detail
| Date | Route | Purpose | Client / project | Miles | Reimbursement | Status |
|---|---|---|---|---|---|---|
| 2026-05-02 | Office → Client site | Client visit | Acme | 40 | $26.80 | Submitted |
| 2026-05-04 | Office → Post officeApproved by manager. | Mailing deposit | Operations | 12.5 | $8.38 | Approved |
| 2026-05-10 | Home → Airport | Conference travel | Acme | 40 | $26.80 | Draft |
Approval checklist
| Client visit | Submitted |
|---|---|
| Conference travel | Draft |
Odometer checks
| Status | No odometer gaps flagged. |
|---|
Notes
| Employee | Maya Chen |
|---|---|
| Notes | Review odometer entries before approval. |